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Local UCU rules

Conduct and calling of meetings

4.1        There will be at least three general meetings of the Branch each year, of which one will be designated as the annual general meeting. The Regional Official shall receive notice and minutes of all Branch meetings. The General Secretary or nominee may attend all Branch meetings.

4.2        The annual general meeting will be held in June each year.  The secretary will take all reasonable steps to ensure that notice of the annual general meeting is received by members not later than 28 working days before the day on which the meeting is to be held. The secretary will take all reasonable steps to ensure that the agenda for the meeting is received by members not later than 14 working days before the day on which the meeting is to be held.  The annual general meeting will normally receive the results of elections of the officers and committee members.  It will appoint an auditor or auditors.

4.3        The secretary will take all reasonable steps to ensure that notice of other general meetings is received by members not later than 14 working days before the day on which the meeting is to be held.

4.4        An extraordinary general meeting of the Branch will be held either at the request of the Committee, or following receipt by the secretary of a requisition signed by at least the number of members’ equivalent to a quorum. Such a requisition will specify the topic or topics to be discussed. Requisitioned meetings will be arranged to take place not later than 10 working days after the day on which that requisition was received. The secretary will take all reasonable steps to ensure that notice of the extraordinary general meeting is received by members not later than the day that is 5 working days before the day on which the meeting is to be held.

4.5        Where an issue is urgent and an emergency meeting is called by the Officers, the secretary will take all reasonable steps to ensure that notice of the emergency general meeting is received by members not less than 3 working days before the day on which the meeting is to be held.

4.6        At all general meetings, including extraordinary general meetings, of the Branch a quorum will be 20 members. In any case, the quorum must be greater than the total size of the committee.

4.7        Where an annual general meeting, extraordinary general meeting or general meeting is unable to complete items of formal business required by national or local Rules, or resulting from trade union legislation, or from membership of the TUC, or in relation to the local finances of the Branch, because the meeting was not quorate, notice of a further meeting will be circulated to members to take place no later than 14 days after the date of the inquorate meeting. The agenda of the further meeting will be restricted to this incomplete, formal business.  It will be quorate if three members are in attendance, except that in respect of the local finances of the Branch, these three will not for purposes of the quorum include the Branch treasurer or its local auditors.

4.8        A resolution of a general meeting is a motion that has been approved while that meeting was quorate by a simple majority of members present and voting, subject to 4.9-4.13 in these rules.

4.9        When a motion or amendment is moved which seeks to call for, escalate or call off industrial action a vote shall not be taken unless, by the Chair’s calculation, 20 or more of the branch’s eligible members (i.e. those employed at the institution) are present. In these circumstances the Chair shall call an e-ballot of all eligible branch members to take place as soon as practicably possible.  Where required, branches should seek assistance from their Regional Office to administer the ballot.  Meetings which are quorate but do not meet the 20 member threshold may choose to make a recommendation to members with regard to the industrial action motion which will be circulated with any e-voting instructions, and if relevant, may approve the motion or amendment for the purpose of submission to Congress or sector conference. The outcome of this ballot shall determine the branch’s policy.

4.10     When a motion or amendment is proposed to or has been passed by a quorate general meeting, if 20 or more of the branch’s members petition for a ballot on that policy, an e-ballot of all branch members shall take place in accordance with 4.9 above, and the outcome of this ballot shall determine the branch’s policy.

4.11     Any motion or amendment submitted by the Branch to the Congress or sector conferences of UCU or any other representative body of UCU will be circulated to all members of the Branch. Motions and amendments to Congress and the sector conferences must be approved and submitted in accordance with the Standing Orders of Congress.

4.12     Motions to Congress and the sector conferences which seek to call for, escalate or call off industrial action, or on which a ballot is petitioned for under rule 4.10, may be submitted to the relevant conference with the approval of a quorate branch meeting, or when a branch meeting called for the purpose of approving such motions is inquorate, with the approval of the branch committee. Such motions will be subject to a ballot as described under 4.9 (unless passed at a quorate branch meeting by more than 20 of the branch members) or 4.10 (if relevant) and should that ballot not uphold the motion, it will be withdrawn from the conference agenda by the branch.

4.13     Amendments to Congress and the sector conferences which seek to call for, escalate or call off industrial action, or on which a ballot is petitioned for under rule 4.10, may be submitted to the relevant conference with the approval of a quorate branch meeting or quorate branch committee meeting. Such amendments, including those approved by a quorate branch committee meeting, will be subject to a ballot as described under 4.9 (unless passed at a quorate branch meeting by more than 20 of the branch members) or 4.10 (if relevant) and should that ballot not uphold the amendment, it will be withdrawn from the conference agenda by the branch.

4.14     All motions to national Equality bodies, and national meetings and specialist committees of the Special Employment Interest Groups shall be submitted in accordance with national Rules and Standing Orders and should be approved by a quorate branch meeting.

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