Southampton UCU Rotating Header Image

Local UCU rules

Elections and ballots

3.1        Except where otherwise stated, these provisions shall apply to Officer, Committee, Congress delegate and Regional Committee delegate posts.

3.2        The local committee will appoint a returning officer for elections who is neither a candidate for any office in the Branch nor a member of the committee.  In the event that no returning officer can be found, the branch should seek support from the Regional Office. The returning officer will send a message to all Branch members giving notice of a call for nominations with a closing date.

3.3        All nominations will be received in writing by the returning officer by the closing date which will be no later than the day that is 14 days before the following respective events:

i.    for officers and committee, the day of the annual general meeting;

ii.    for Congress delegates, the final deadline for Branch submission of Congress motions;

iii.    for regional committee delegates, the day of the regional committee annual general meeting.

3.4        Nominations must be accompanied by the written consent of the nominee and supported by the identifiable signatures of 2 members of the Branch. Nominees may also submit an election address of no more than 150 words, for distribution.

3.5        Conduct of elections should comply with the election guidance as used in national elections (reprinted in Appendix 6).

3.6        Retiring officers will be eligible for re‑election.  A member may not normally be declared elected to more than one officer or ordinary position of committee membership.

3.7        The term of office of an officer or ordinary member of the committee elected under this rule 9 will be the academic year following the annual general meeting, or such other period of approximately one year as a quorate Annual General Meeting determines.

3.8        In each election, should the number of candidates not exceed the number of vacancies then these candidates will be declared elected. If there is either more than one eligible candidate for any officer vacancy or more candidates than there are vacancies of ordinary members of the committee a ballot of the members of the Branch will be conducted in accordance with these rules.

3.9        Not later than the end of the day that is fourteen days before the date fixed for counting the ballot, ballot forms and any accompanying election addresses will be emailed or posted to each member of the Branch.  The Returning Officer will supervise the conduct of the ballot including the distribution of ballot forms and will fix the date and time for starting the count of the ballot.  The ballot will be secret. Ballots will be counted in accordance with the method determined by the returning officer.

3.10     Officer and committee ballots will be counted in the following order: officer and other positions set out in Rule 2, in the order in which they are set out in that rule, followed by ordinary committee members. If a person is a candidate in two or more elections over the same time period for positions that cannot be held concurrently under rule 3.6, after the successful election of that candidate to a position, votes for that candidate will be disregarded in subsequent elections.

3.11     The result will be notified in writing by the Returning Officer to the secretary and candidates, and as soon as practicable by the secretary to the members of the Branch and to the General Secretary of UCU via the Regional Office.

3.12     In between annual elections, if an office is vacant, the committee is empowered to co-opt to that role and elected at the next general meeting.  Officers so elected will retire at the same time as if they had been duly declared elected at the last Annual General Meeting.

3.13     Where an institution has one branch, its Congress representative(s) will be elected annually from among the members of the branch.

3.14     Where an institution has more than one branch, Congress representatives will be elected annually from among the members of all branches within the institution. The ballot will be conducted to include all members in the institution, in accordance with the process outlined above, including the appointment by the Coordinating Committee of a returning officer who is neither a candidate in the election nor a member of a branch committee or Coordinating committee.

3.15     Where an institution contains less than one hundred members, a Congress representative will be elected from among the members of a group of aggregated institutions in line with national rule 17.1 and in accordance with any guidance issued by the National Executive Committee.

3.16     Where an elected delegate is unable to attend Congress or other representative body, a substitute may be elected by a quorate general meeting.

3.17     Any member of the committee (including the officers and other persons elected to represent the Branch) may be removed from office by resolution at a quorate general meeting (including a quorate extraordinary general meeting) of the Branch provided that (a) the terms of any such proposed resolution are received by the  secretary not later than the end of the day that is fourteen days before the day of the general meeting and (b) not less than 20 members are in attendance at the meeting, or, failing that, the resolution so carried is subsequently endorsed in a branch ballot to be held within 7 days after the meeting. Upon receipt of such a proposal the secretary will take all reasonable steps to ensure that the proposal is received by each member of the Branch not later than the day that is seven days before the general meeting at which it is to be considered and that the general secretary also be advised.  Any representative so removed will be replaced by election as under rule 3.12.

3.18     Ballots conducted under these rules may be by post or by secure electronic means unless otherwise stated. Officers of the branch should hold an up to date register of members’ physical and electronic contact details for these and other communications purposes.

Pages: 1 2 3 4 5 6 7 8 9 10 11

Leave a Reply

Your email address will not be published. Required fields are marked *